Policy administration software that runs the book, or runs alongside the core you already have
Policy administration software covering the full lifecycle — quoting, configurable rate tables, issuance, endorsements, renewals, cancellations, invoicing, receivables and commissions — with document intelligence, configurable workflows and immutable audit trails built in. Configured around your products, not the other way around.
Policy Administration Software — Two Ways to Deploy It
A policy administration system (PAS) is the core insurance software that manages the policy lifecycle — quote generation, underwriting support, rating, policy issuance, billing, endorsements, renewals, and cancellations. The PAS is the system of record for policy data: who is insured, what coverage applies, what limits and deductibles are in force, what premium is owed, and every transaction during the policy term.
The quoting and pricing half of that lifecycle has its own detail: see underwriting for submission to bound policy and configurable rating for how rate tables are held and changed.
Regure delivers that lifecycle. Products, rate tables, documents, commission structures, roles and workflows are set up as configuration in Regure, which is why a specialist programme can go live without a bespoke build behind it. How you deploy it is a commercial decision, not a technical constraint:
- Regure as your core operating platform. Quoting, rating, issuance, endorsements, renewals, claims, invoicing and commissions all run in Regure. This is the model specialist insurance operations choose when the incumbent option is a spreadsheet, a legacy system at end of life, or a carrier platform that was never designed for how they write business.
- Regure alongside your existing core. Where a carrier or broker has an established PAS they are not replacing, Regure connects to it and takes the operational layer — submissions, document intelligence, underwriting workflow, audit trail and reporting — while the incumbent stays the system of record for policy data.
Both models use the same platform and the same configuration surface. The difference is where the system of record sits, and that is your call rather than ours.
For the underlying concepts, see policy administration for the process itself and the policy administration system (PAS) entry for the software category and the vendor landscape.
See the policy lifecycle configured for your products
Bring a product, a rate table or a renewal pack to a working session and we'll show you how it is set up in Regure — as your core platform or connected to the core system you already run.
Policy administration software — from quote to renewal, cancellation to reinstatement
Every insurance policy administration system has to handle the same essential transactions. The differences between platforms are in configurability, operating-model fit, and how much of the surrounding work happens inside the system rather than in email and spreadsheets around it.
Regure covers the policy lifecycle end to end, with the document and workflow work that normally sits outside the core system handled in the same place:
- Quote generation: Capture applicant information, apply configurable rating, generate quote documents, manage quote versions and validity periods
- Underwriting support: Risk evaluation, appetite and guideline checking, referral routing for risks outside appetite, with the submission documents and decision rationale attached to the record
- Configurable rate tables: Rating structures defined as configuration per product, per programme and per market — changed without a release cycle
- Policy issuance: Create the policy record, generate declarations and policy forms in the languages the market requires, assign policy number, establish the billing schedule
- Billing, invoicing and premium accounting: Bill on configured schedules, track instalments, raise invoices, allocate premium to coverages
- Commissions: Commission structures configured per product, broker and agreement, with statements and reconciliation against what was actually received
- Endorsements: Calculate premium impact of mid-term changes, generate endorsement documents, adjust billing, maintain full change history
- Renewals: Renewal quotes with updated rating, renewal comparison against the expiring policy, renewal packs, and non-renewal handling
- Cancellations and reinstatements: Earned vs unearned premium, return premium, cancellation notices, and reinstatement with the reason recorded on the policy
Alongside the lifecycle, the operational work that traditionally leaks into email sits in the same system: submission and document intake, classification and extraction, configurable workflow routing, broker and policyholder portals, immutable audit trails, and bordereaux and regulatory reporting.
Insurance policy management system — where the work usually leaks out
Most specialist insurance operations do not run entirely inside their policy administration software. The policy record sits in one place and the work that produces it sits in inboxes, shared drives and spreadsheets. These are the gaps operations leaders describe most often, whichever platform they are on.
Documents Arrive Faster Than They Can Be Keyed
Submissions, ACORD applications, schedules and change requests arrive as PDFs and email attachments. Where a system only stores them, someone has to read each one and key the data in. Regure classifies incoming documents, extracts the structured data, validates it against the product rules and routes it — see document processing.
Rates and Products Live in Spreadsheets
When rate tables and product definitions cannot be changed without a development cycle, they end up maintained outside the system — in spreadsheets that one person owns. Regure holds products, rate tables, commission structures and document templates as configuration, so a rate change or a new product variant is a configuration exercise rather than a release.
Decision Context Sits in Inboxes
Underwriting involves underwriters, assistants, rating specialists, brokers and inspectors. When that collaboration happens over email, the reasoning behind a decision lives on individual machines rather than on the policy record. Regure keeps the discussion, the documents reviewed and the decision rationale attached to the risk.
Audit Evidence Has to Be Reassembled
Transaction history tells you what changed and when. Regulatory reviews — FCA Consumer Duty, market conduct exams, EU AI Act reviews — ask who did what, on what basis, and against which documents. Regure records that as it happens, so evidence is produced rather than reconstructed.
Bordereaux and Reporting Are Manual
Delegated authority operations spend real time each month assembling bordereaux, reconciling commission statements and preparing capacity-provider reporting. Because Regure holds the policy, premium and commission data together, that reporting is generated from the same records rather than rebuilt in a spreadsheet.
New Requirements Outpace Release Cycles
Consumer Duty, the EU AI Act, SAMA digital insurance requirements and state-level reforms all landed faster than most platform roadmaps. Configuration-driven workflows, documents and reporting let an operation respond to a new requirement without waiting for a vendor release.
Insurance policy administration software, deployed the way your operation needs
The same platform, the same configuration surface, two operating models. Most specialist operations start with one and are not locked out of the other.
Model A — Regure as the core platform
Regure holds the products, the rate tables, the policy records, the claims, the commissions and the reporting. This is the model for MGAs, Lloyd's coverholders, specialty programmes and reinsurance broking operations whose current alternative is a spreadsheet-and-email stack or a legacy platform that no longer fits the business.
- Products, rate tables, documents, roles, workflows and commission structures configured per operation
- Multiple products and programmes in a single instance, each with its own rules and documents
- Broker and policyholder portals on the same data, with no separate integration project
- Multilingual policy documentation where the market requires it
Model B — Regure alongside an existing core
Where an established PAS is staying in place, Regure connects to it via API and takes the operational layer. Policy data remains in the incumbent system as the source of truth; documents, workflow history, decision rationale and audit trail live in Regure.
- API integration with major core platforms and with custom or legacy systems
- Bi-directional sync so both systems reflect current coverage data
- No migration of policy data required to get started
- A route to Model A later if the operation decides to consolidate
How the two policy administration models compare
A practical view of what changes between the two deployment models, so the commercial and technical conversation starts from the same picture.
| Dimension | Regure as core platform | Regure alongside an existing core |
|---|---|---|
| System of record for policy data | Regure | Your existing PAS |
| Quoting and configurable rate tables | Configured in Regure | Stays in the incumbent system |
| Issuance, endorsements and renewals | Configured in Regure | Triggered in the incumbent system via API |
| Billing, invoicing and commissions | Configured in Regure | Stays in the incumbent system; commission reconciliation can run in Regure |
| Document intelligence and generation | Regure | Regure |
| Configurable workflows and routing | Regure | Regure |
| Immutable audit trail | Regure | Regure |
| Broker and policyholder portals | Regure, on the same policy data | Regure, reading policy data from the incumbent system |
| Bordereaux and regulatory reporting | Generated from Regure records | Generated from combined Regure and incumbent data |
| Policy data migration required | Yes — scoped during configuration | No |
| Typical starting point | MGAs, coverholders, specialty programmes, reinsurance broking | Carriers and brokers retaining an established core |
For how Regure sits next to specific systems, see integrations, Regure vs Guidewire, Regure vs Duck Creek, or the full comparison index.
UK insurance policy management software — Acturis, Open GI, SSP, Applied Epic
The UK policy administration market is distinct from the US enterprise PAS landscape. UK brokers and MGAs run on a different set of vendors — and a different set of regulatory expectations. Insurance policy management for the UK market needs to handle FCA-regulated product oversight, ICOBS-compliant customer journeys, Consumer Duty fair-value evidence, and IPT (Insurance Premium Tax) calculations as baseline requirements.
Acturis — Widely Used in the UK Broker Market
Acturis is a leading insurance policy management system in the UK broker market, offering an integrated platform combining policy administration, accounts, e-trading, and document management. For UK brokers running Acturis and keeping it, Regure connects alongside and takes the document, workflow and audit layer. For MGAs and coverholders building a new specialist programme, Regure can run the programme itself.
Open GI — Personal Lines and SME Specialist
Open GI is a long-established UK insurance software provider specialising in personal lines broker systems and policy administration for the personal and SME commercial markets. Where Open GI is staying in place, Regure integrates with it and runs claims and underwriting document orchestration alongside the existing footprint.
SSP Worldwide — Broker, MGA, and Underwriting Agent
SSP provides insurance policy management systems for brokers, MGAs, and underwriting agents across the UK and Ireland, covering policy administration, accounts, and analytics across general insurance lines. The connected model applies in the same way: SSP keeps the policy data, Regure handles the document and workflow layer.
Applied Epic — Strong Both Sides of the Atlantic
Applied Systems' Applied Epic is widely deployed across both US and UK markets for broker and agency operations. For dual-market brokers and MGAs running Applied Epic on both sides of the Atlantic, Regure provides a single document, workflow, and audit layer that works consistently regardless of which instance is underneath. See the Applied Epic integration page for the technical detail.
For UK-specific compliance requirements — FCA Consumer Duty dashboards, Lloyd's coverholder workflows, UK GDPR data residency — see UK & Ireland insurance solutions.
Core insurance platform use cases — MGAs, coverholders, carriers and specialty programs
Insurance policy administration software needs vary by who is running it. Regure configures to the operating model — MGA, coverholder, carrier, program administrator, or TPA — without separate deployments.
MGAs and Coverholders — Run the Whole Binder
Managing general agents and Lloyd's coverholders need the distribution-side work — submissions, quoting against binder terms, issuance, endorsements, claims, commissions, bordereaux and capacity-provider reporting — in one place. Regure runs that as the operating platform, configured per product and per binder. See MGA solutions and the managing general agent glossary entry.
Carriers — Add Capability, or Launch Something New
For carriers running an established core platform, Regure connects alongside to add document orchestration, configurable workflow and audit trails without disrupting it. For a new specialty line or programme that the core system cannot accommodate quickly, Regure can run that programme directly. See carrier solutions.
Program Administrators & Specialty
Program administrators running niche markets — cyber, marine, financial lines, medical, Takaful — need policy administration software that respects the workflows of each programme. Regure configures per program, per capacity provider, per regulatory regime, with multiple programmes in a single instance.
Invoicing and receivables, against the policy that generated them
The premium invoice is raised against the policy rather than in a separate system, so what was written, what was billed and what was earned in commission reconcile without three sources disagreeing.
The invoice sits on the policy
Product, line of business, amount, currency and due date come off the policy record. Raising it on issue is switched on per operation rather than assumed, because not every operation wants it automatic.
Status you can report on
Draft, sent, paid, overdue or cancelled, with payment recorded when it arrives. An ageing view shows what is outstanding and which clients are overdue, rather than requiring a spreadsheet to work it out at month end.
Commissions on the same record
Commission is calculated on the terms in the agreement against the policy it came from, so the statement reconciles to what was actually bound.
Where a dedicated billing platform holds the money movement, Regure works alongside it and keeps the policy, the invoice and the commission reconciled against what was actually bound. For reinsurance the premium mechanics run deeper still — deposit and minimum premium, instalment schedules, profit commission and tax lines all sit on the deal. See reinsurance closings.
What carriers, MGAs, and operations leaders ask about policy administration
What is a policy administration system (PAS)?
A policy administration system (PAS) is the core insurance software that manages the policy lifecycle — quoting, underwriting, rating, issuance, endorsements, renewals, and cancellations. It is the system of record for all policy data and serves the equivalent role to a banking core or manufacturing ERP for insurance carriers. See the policy administration system glossary entry for a deeper explanation.
Can Regure be our policy administration system, or does it sit alongside one?
Either. Regure covers the policy lifecycle — quoting, configurable rating, issuance, endorsements, renewals, cancellations, invoicing, receivables and commissions — so it can run as the core operating platform for an MGA, coverholder, specialty programme or broking operation. Where a carrier or broker is keeping an established PAS, Regure connects to it via API and takes the operational layer instead, with policy data remaining in the incumbent system. Both models use the same platform and the same configuration.
Does Regure support configurable rating and rate tables?
Yes. Rate tables and product definitions are held as configuration per product, programme and market, so rating changes and new product variants are a configuration exercise rather than a development release. In the connected model, where an existing PAS keeps the rating function, Regure works with the rating that system produces.
What's the difference between policy administration software and an insurance policy management system?
The terms are used interchangeably. Policy administration software, insurance policy management software, policy administration system, and insurance policy management system all describe the same category of product. Vendors use the labels in different combinations — “policy administration system” is the more common term in carrier core-system positioning, while “policy management software” is used more in broker and MGA contexts. The functional scope is consistent across the labels.
How long does implementation take?
It depends on the model and the scope. A connected deployment alongside an existing core, covering document and workflow operations for one line of business, is a materially shorter exercise than standing Regure up as the core platform for several products with rating, documents, commissions and portals configured. Product count, rate complexity, document and language requirements, portals, integrations and data residency are the variables that drive it — we give a scoped timeline as part of the proposal rather than a headline number.
Does Regure work with UK policy administration platforms like Acturis or Open GI?
Yes. Regure integrates with Acturis, Open GI, SSP, Applied Epic UK, and other UK insurance policy management software via API in the connected model — the UK PAS remains the system of record while Regure handles the document orchestration, workflow automation, and FCA Consumer Duty evidence generation. For MGAs and coverholders building a new specialist programme, Regure can also run the programme as the core platform.
What about P&C policy administration specifically?
Regure handles P&C policy administration for MGAs, coverholders and specialty programmes, and connects alongside carrier core platforms where those are staying in place. Either way it covers the document-heavy submission and renewal workflows that P&C operations generate — ACORD form extraction, exposure documentation, loss runs, and bordereaux reporting for operations working under delegated authority. See MGA solutions.
How is Regure priced?
Commercially, Regure is made up of a platform fee, a one-time configuration scope, infrastructure where dedicated deployment or data residency is required, and optional custom development or integrations. Pricing depends on the modules in scope, the number of products, the workload and the configuration scope rather than on a per-seat list price. See pricing for how the three ways to buy are structured, or ask for a scoped proposal.
See the policy lifecycle running on your products
Book a working session. Bring a product, a rate table or a renewal pack and we'll show you how it is configured in Regure — as your core platform, or connected to the core system you already run.